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Region 2 Bylaws |
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BYLAWS OF REGION TWO ARTICLE I NAME The name of this organization shall be Region Two of the International Arabian Horse Association, hereinafter referred to as "Region Two." ARTICLE II OBJECTIVES AND PURPOSES The objectives and purposes of Region Two are to:
ARTICLE III AFFILIATION Region Two is a qualified Region of IAHA and subject to all provision of the Constitution, Bylaws, Code of Ethics and any other rules and regulations governing the International Arabian Horse Association. ARTICLE IV MEMBER ORGANIZATIONS Section 1. Territory Region Two presently consists of the central portion of the State of California. The geographic territory shall change in accordance with any changes made by the IAHA Board of Directors or by Resolution at an IAHA Annual Convention. Section 2. Composition Region Two shall be composed of those non-profit clubs, associations and corporations which have aims and purposes similar to those of IAHA and which have been duly admitted to membership in IAHA within the geographic area set forth by IAHA as Region Two. These organizations will hereinafter be referred to as "Member Organizations." The action of IAHA in granting or revoking membership in IAHA to any Member Organization located within the geographic limits of Region Two shall automatically grant or revoke membership in Region Two. Section 3. Membership Those members of Region Two Member Organizations who are counted by IAHA for determining the number of delegates to the IAHA Annual Convention shall be deemed to be members of Region Two as long as the Member Organization is a member in good standing with IAHA and Region Two. Section 4. Annual Dues Region Two may assess each Member Organization an annual dues fee in such amounts as the Board of Delegates may prescribe, based on the number of voting members of such Member Organization as of July 1st. ARTICLE V BOARD OF DELEGATES Section 1. Voting Delegates The corporate powers, business and property of Region Two shall be exercised, conducted and controlled by a Board of Delegates; no expenditure may be made or obligation incurred for or on behalf of Region Two without the express authorization or approval of the Board of Delegates. This Board shall consist of the duly selected delegates of the Region Two Member Organizations to the IAHA Annual Convention. The number of voting delegates from each member Organization will be the number of delegates allowed that Member Organization to the previous IAHA Annual Convention, provided, however, that no Member Organization whose annual dues are delinquent shall be entitled to voting delegates. Each Past Director of Region Two shall be a voting delegate-at-large of Region Two following the expiration of his term as Director for a period equal to the length of the term served immediately prior to such expiration, provided such Past Director is a qualified member as determined pursuant to Article IV, Section 3. Any Past President of IAHA may serve as a voting delegate-at-large of Region Two if not otherwise a voting member as determined pursuant to Article IV, Section 3. Section 2. Alternate Delegates An alternate delegate may substitute for a voting delegate at any meeting of the Board of Delegates provided he is on the certified list of alternates. Section 3. Designation of Delegates and Alternates Each Member Organization shall provide the Secretary of Region Two with a current certified list of the names, addresses and telephone numbers of its selected delegates and alternates to the IAHA Annual Convention and any changes in the delegates and alternates that may occur from time to time.
ARTICLE VI MEETINGS Section 1. Quorum A quorum to conduct business shall be at least forty (40%) percent of the qualified voting delegates provided that one half or more of the Member Organizations are represented. Delegates present at a duly-called or held meeting at which a quorum is present may continue to do business until adjournment notwithstanding the withdrawal of Delegates to leave less than a quorum. Section 2. Annual Meeting Region Two shall hold an Annual Meeting not less than 90 days prior to the IAHA Annual Convention. Such Annual Meeting shall be for the purpose of receiving reports of committees and officers and for any other business that may arise. In even numbered years, the officers shall be elected from a slate proposed by the Nominating Committee and such other persons as may be nominated from the floor at the Annual Meeting as determined pursuant to Article VII, Section 2. Section 3. Regular Meetings Regular meetings of the Region Two Board of Delegates shall be held at least quarterly at such times and places as may be established by the Board of Delegates. Section 4. Notice of Meetings Written notice of the place, date, and time of any Regular Meeting shall be given to all Region Two officers, voting and alternate delegates and presidents of all Member Organizations of Region Two at lease 30 days prior to the meeting, except that a meeting may be called during the IAHA Annual Convention provided all voting delegates registered at the convention are given prior notice. Section 5. Special Meetings Special meetings of the Board of Delegates may be held at any time and place upon call of the Director or upon the written request of at least twenty-five (25%) percent of the voting delegates. Notice to delegates must be given a minimum of 72 hours before such meeting takes place. Notice may be given by telephone, facsimile (fax) or other written communication. Conference calls may be regarded as "Special Meetings" if so declared by the Director. Section 6. Emergency Meetings Emergency meetings may be called for any purpose regarding a Regional or National situation that demands immediate action as determined by the Director, and, may, at the discretion of the Director, be called by notification to all delegates of said meeting within 24 hours preceding same, providing contact with each delegate is attempted by telephone (a message left with place, date, and time of said meeting in addition to contact number on an answering machine will be considered contact with that delegate), by fax, or other written communication; and, a quorum as described in Article VI, Section 1 is met. Conference calls may be regarded as "Emergency Meetings" if so declared by the Director. At such meetings, any action voted upon must meet with favor of at least 85% of the delegates present. Section 7. Voting by or Mail When authorized by the Board of Delegates, voting by mail shall be permitted provided that all voting delegates, alternates, officers of Region Two and presidents of Member Organizations are notified by mail or other written communication addressed to each of the above individuals currently appearing on Region Two records at least thirty (30) days prior to final date for submission of ballot of the item to be acted upon. Notice shall be deemed to have been given at the time when deposited in the mail or sent by other means of written communication. The absence of a return response within the time indicated within the mail ballot will be considered a negative vote. No other voting by mail ballot may be authorized. Section 8. Voting by Proxy When authorized by the Board of Delegates, voting by proxy shall be permitted provided that written proxy is filed with the Region Two secretary in a manner determined by the Board of Delegates. Section 9. Abstaining Votes Any delegate wishing to abstain from a vote shall not have their vote counted as either a "yea" or "nay" vote. An abstaining vote shall be reflected as such in the minutes. Section 10. Voting by Presiding Officer The Presiding Officer shall not vote except in case of a tie and in that case he shall cast the deciding vote regardless of whether he is a voting delegate. ARTICLE VII OFFICERS Section 1. Enumeration The officers of Region Two shall consist of a Director, a Vice Director, a Secretary and a Treasurer. It is not mandatory that officers be voting delegates of Region Two, but they must be members in good standing of a Member Organization of both Region Two and the International Arabian Horse Association. A non-delegate officer may vote at Region Two meetings; however, only duly elected and credentialed Regional Delegates (or their authorized and credentialed alternates) may vote on the floor at the Annual Convention. Section 2. Election Officers shall be elected by majority vote of the voting delegates of the Board of Delegates in attendance at the meeting, except that the Secretary may be appointed by the newly elected Director with the approval of the Board of Delegates. If the Director does not appoint a Secretary, the Board of Delegates will. Elections shall be held at least 90 days preceding the IAHA Annual Convention held in even-numbered years. Terms of office shall be for approximately two years commencing at the end of the IAHA Annual Convention following their election and continuing until the election and qualification of their respective successors. All nominees for office must be members in good standing of a Member Organization of Region Two and have had prior experience gained by having served as a delegate for at least one year. Section 3. Duties of the Director The Director shall serve as Region Two Director of the IAHA Board of Directors. He may call meetings of the Board of Delegates of Region Two when needed in accordance with these Bylaws and shall preside at all such meetings. He shall have general charge and supervision of the business of Region Two, subject to the limitations imposed by these Bylaws and the Board of Delegates. He shall be ex-officio member of all committees except the Nominating Committee. Section 4 Duties of the Vice Director The Vice Director shall assist the Director in all performances of his duties and exercise all functions of the Director in his absence or at his request. If for any cause the office of Director is vacated, the Vice Director shall serve as Director for the remainder of the unexpired term. Section 5. Duties of the Secretary The Secretary shall keep or cause to be kept a full and complete record in writing of the proceedings of Region Two and shall notify all officers, delegates, alternates, and presidents of Member Organizations of the time and place of meetings. The Secretary shall maintain a current list of the names, addresses and telephone numbers of delegates, alternates, officers, presidents of Member Organizations, committee chairmen and members of Region Two Member Organizations. The Secretary shall keep an inventory of all Region Two property and shall perform such other duties as usually pertain to the office of Secretary. Section 6. Duties of the Treasurer The Treasurer shall be chief financial officer and shall receive or cause to be received all monies belonging to or paid into Region Two and safely keep same. The Treasurer shall disburse funds of Region Two in accordance with the directives of the Board of Delegates. The Treasurer shall keep complete books of account and shall present a detailed written financial report to the Board of Delegates at the Region Two Annual meeting and at interim periods as may be required by the Board of Delegates or the Director. The Treasurer shall produce an annual, consolidated, Region Two budget for approval of the Board of Delegates at the first meeting of each calendar year. The Treasurer shall be a member of any existing Budget Committee and/or Ways and Means Committee. Section 7. Other Duties In addition to the duties outlined in the preceding sections, the Officers may have such other duties, individually or collectively, as specifically delegated by the Board of Delegates. Section 8. Vacancies In the event of a vacancy, for any reason, in the office of Director, the Vice Director will forthwith become Director for the unexpired term. In the event of a vacancy of any other office, the vacancy shall be filled by appointment of the Director subject to approval of the existing Board of Delegates. Such appointee shall hold office for the remainder of the unexpired term and have voting privileges as if elected to the office. Section 9. Removal of Officers Any officer may be removed at any time for any reason provided a vote to do so is called for by a minimum of six (6) delegates representing a minimum of four (4) Member Organizations of Region Two. Upon such call, a thirty (30) day written notice must be given separate from the usual notice as required by Article VI, Section 5, and a two-thirds (2/3) majority vote of all Region Two delegates is necessary to unseat said officer. ARTICLE VIII COMMITTEES Section 1. Establishment The Board of Delegates or the Director, with the approval of the Board of Delegates may provide for the establishment and duties of such committees as may be necessary or desirable. Each committee shall submit a budget for its activities for the coming year to the Treasurer no later than the last Quarterly meeting of the Board of Delegates for the calendar year. All committees should be assessed annually for activity and need. Section 2. Standing Committees
Section 2. Other Committees The Board of Delegates or the Director, with the approval of the Board of Delegates, may create other standing committees as deemed necessary and establish their composition, objectives and procedures. ARTICLE IX AMENDMENT OF THE BYLAWS These Bylaws may be amended, altered or repealed, in whole or in part, by a two-thirds (2/3) vote of all Region Two voting delegates. This action may be taken at a duly authorized meeting at which a quorum (as described in Article VI, Section 1) is in attendance or by mail ballot. In either case, thirty (30) days prior written notice of the amendments or changes to be considered must be given to all delegates, alternates, officers of Region Two, and Presidents of Member Organizations. ARTICLE X PARLIAMENTARY PROCEDURE Section 1. Parliamentarian A Parliamentarian may be appointed by the Director and shall serve in an advisory capacity to the Director and the Board of Delegates. Section 2. Rules of Order The rules contained in Roberts Rules of Order Newly Revised as from time to time amended shall govern the deliberations of Region Two delegates where not otherwise provided in these Bylaws or those of IAHA. ARTICLE XI ENACTMENT AND SUPERSESSION These amended Bylaws shall take effect and be in force from and after passage by Region Two delegates and all previous Bylaws of Region Two are thereupon repealed. The International Arabian Horse Association Constitution, Bylaws, Rules and Regulations supersede these Bylaws at all times.
: That we the undersigned, being the Director and Secretary of Region Two, a qualified region of the International Arabian Horse Association, a corporation incorporated, organized and existing under the laws of the State of California, do hereby certify that the foregoing Bylaws, consisting of eleven (11) articles, were duly adopted as the Bylaws of the said Region Two on the 1st day of January, 1996. ATTEST: Dr. Raymond Cerniga, Director
Penny Hammontre-Wardlaw, Secretary Date: January 23, 1996 Date: January 25, 1996 |
